OneDrive for Business
Summary
OneDrive for Business is an online storage service for individuals. It is able to share files between students, faculty, and staff of Kyushu University.
Please see the link below more information. https://www.microsoft.com/en-us/microsoft-365/onedrive/onedrive-for-business
Due to changes in the specifications of Microsoft 365 for educational institutions by Microsoft, the storage capacity available to the entire University will be limited to approximately 610 TB from the 2025 academic year. Once the capacity limit is exceeded, all OneDrive and SharePoint data for all users will become read-only and it will no longer be possible to save new files or write to existing files.
As announced in a simultaneous notification email dated 20 December 2023, the maximum storage capacity of each user’s OneDrive will be reduced. We apologize for the inconvenience and hope you understand.
The new limits, what we would like you to work on, and the schedule for the future are as follows
◆ Limits
- Student: 100 GB
- Faculty: 400 GB
- Staff: 100 GB (including emeritus professors)
◆What we would like you to work on
- Users will organize, back up and delete unnecessary data on their own.
- Users are requested to move large data to other storage facilities as necessary.
- Faculty will also consider the use of a storage system for research data management (QRDM).
◆Future schedule
- June 2024: Notification of new capacity limit values and timing of application (this notification)
- From July 2024: Users exceeding the new capacity limit will be notified.
- Dec 2024-: Start of paid service to relax capacity limits (limited to faculty members).
- End-December 2024: deadline for users to voluntarily delete their own data
- Jan 2025-: compulsory deletion of excess data
- April 2025: new capacity limits start.
(All files on OneDrive will become read-only for users who have exceeded the limit)
We apologize for the inconvenience, but we kindly ask you to delete unnecessary data and migrate to other storage by the end of December 2024.
For more information, please see Reduction of the storage capacity available on OneDrive for Business.
Usage manuals
How to use it on the web browser.
- Sign in to office 365 portal page. (https://ci.iii.kyushu-u.ac.jp/365/login)
Sign in manual - From the left-hand menu, select [Apps], then click the OneDrive icon.
- In OneDrive, you can upload, donwload and share files with other users.
Procedure for sharing with specific users.
- Select files or folders, click [Share].
- Enter the email address of who you want to share.
- (Optional) If you want to allow for edit, select [Can edit].
- Click [Send] if it is prepared to send link.
Procedure for sharing with all internal members.
Anybody can access the file or folder those who knows the share link in Kyushu University.
- Selct files or folders, click [Share].
- Click gear icon.
- Reference: About details for each item
- Change range who share to [People in Kyushu University] then click [Apply].
- Select [Copy Link]. It is possible to access the shared files from the link generated.
Procedure for sharing to anyone with the link.
Anybody can access the file or folder those who knows the share link.
- Select files or folders, click [Share].
- Click gear icon.
- Change range who share to [Anyone] then click [Apply].
- Select [Copy Link]. It is possible to access the shared files from the link generated.
Procedure for creating a file request (upload-only link).
See [Create a file request] for instructions on how to create a link to upload a file.
Procedure for change privilege.
- Select the file or folder you want to stop sharing.
- Select [Details] in the upper-right corner to open the Details pane.
- Select [Manage access], you can update and/or delete the link generated.
How to use for sync-tool (OneDrive application).
Caution
- Do not share any information equivalent to the confidentiality 3 defined “九州大学が保有する情報の格付け及び取扱制限に関する規程（平成29年度九大規程第58号）” on the OneDrive.
- Please use Proself Disk if you want to store highly confidential infromation.
- The Copyright Act protects copyrighted works such as music and movies, and prohibits the unauthorized distribution of such materials. Please pay attention not to commit copyright violations when using Office 365.